Eco-Committee Meeting Minutes - Bangkok Prep

Eco-Committee Meeting Minutes

An Eco-Committee meeting is where you make plans for your
Eco-Schools activities. 

Notes
When16th May 2024
WhereStaff Lounge
AttendeesMrs Pearson
Mr Fearon
Mr McFarlane
Ms Gen
K Korn
K Aom
Mr Stonehouse
Primary Eco team
Secondary Eco team
ApologiesMrs Verma
Approval of minutes
Look at the minutes from the last meeting; are they correct, have all the actions been done?
 
Agenda
List of items you want to discuss at meeting.
 
Agenda Item / discussionActionFollow up
(Who, what, By when,)
Eco Code

Primary students worked on Eco code and it’s now been shared on all platforms and displayed on slides

made own then worked together to make the final code – used canva

 
Recycling old booksBook request- Google form to ask if parents want books to be recycled or taken homeForms sent out and analysed
Bug Hotelsmade from recycled materials to be complete this week and next 
Cafeteria waste  
10% challenge: Monitoring

Difficult to track

Dashboard tricky to understand

Solar panels – the inverters need to be modified to improve our system
Good to monitor but need to look at how to improve and what to do next year

K Korn
Times for aircons – 6am – cleaners start at 7
Change to 6:30
3:30 Block D automatic

Block C – 4pm staff go round and turn off

Final check by security at 6pm to turn off all lights and air cons

Students to staff briefing to remind staff about pledge and lights

DST to meet and look at the system

An allocated person to be appointed for PCS for sustainability

Recycling paper – developments

Posters to up at all photocopiers and boxes for one-sided paper

Try to get a drawer specifically for one sided paper copies

 
Paper cups – developments?

primary removed paper cups – and bring water bottles – small amount of paper cups for students who forget water bottle

Keep encouraging students to bring own water bottles

plastic cups only in cafeteria

Look at getting new water fountains in future

Curriculum links – Yr 9 Global Perspectives projectsPlants indoors – Pat – need a starter budget – around 200bt per potted plant
Try one floor first, or one block
How to we inform community – who looks after them etc

Jaisai – soil degradation – water erosion –

70% soil degradation in Thailand
research on causes – manmade and chemicals

Big issue – raise awareness – education in primary etc

 
Next Meeting6th June

Eco Committee Meeting #4

Notes
When

Eco Committee Meeting #4

Thursday 4th April, 2024

WhereStaff Lounge
Attendees

Primary Eco Team members,

Secondary Eco Team members,

Mr Wooldridge

Mr McFarlane

Mr Stonehouse

K Aom (sustainability officer)

Mrs Pearson

Deepa Verma (FOBP)

Gen Ahl

ApologiesK Korn (PCS)

Approval of minutes

Look at the minutes from the last meeting; are they correct, have all the actions been done?

●     Letter to Sansiri – too late – plants etc removed very quickly

●     No ideas as yet about the primary showers situation

●      Precious Plastic – had zoom meeting –  talked about workshops with students and buying beads to run a jewellery ECA – need to think about logistics, costs, etc .  Will organise things in T3 for T1 activities

●     What is happening with 10% challenge?  What else can we do?  55 secondary staff have signed the pledge and have certificates on their doors.

●     Recycling initiative with staff – any feedback after Sam went to staff briefing?  costs of recycled paper higher than regular paper.  If we can reduce photocopying, we will save on ink bill and paper bill – could we use the savings to purchase recycled paper?

●     Reusable coffee cups (FOBP and Primary)  – what progress has been made?  Can we do a drive in secondary too to help the whole community see how many cups are being used on coffee?

Agenda

List of items you want to discuss at meeting.

 
Agenda Item /  discussion Action

Follow up

(Who, what,  By when,) 

Primary Update

-Worked together to bring in materials (banana, soybean paste, etc)

-Visited the stall over two break times

-100 eco-friendly bird feeders made and taken home

-Aimed to make a video about healthy eating but was too time consuming

-2 entries so far for eco code competition → winners to be chosen after the meeting

-Finished a “mega-birdhouse” and put it on a tree in the playground area

-Created Google Slides for TV screens to educate the community about bamboo

-They can grow quite fast and in Thailand, and help get rid of high AQI and absorb CO2

-Currently growing bamboo at home to see how easy or difficult it is to grow them and teach themselves how to share information with others

-Working on asking teachers and staff members to take on the 10% challenge

–       Over 20 teachers have signed the pledge

-Made a Google Slide to help advertise their smoothie making experience

-Decided on a date in which the smoothies will be delivered to each Key Stage during lunch and breaks

-Decided to make banana smoothies and watermelon smoothies to help teach

-Made a Google slide to help advertise their fruit kebabs making experience

–       Decided to use dragon fruits, bananas etc

-All the “junk food” kids went straight for the fruit kebabs too!

-These were given out for free

NEXT STEPS

-Continuing with ongoing ideas and projects

-Begin to generate new ideas which will continue to develop awareness of healthy eating, waste and global citizenship

-To ensure the primary eco team are ready for the green flag reaccreditation

Next project : Recycle board pens into paint

 

Secondary update

 

10% challenge

 

 

 

 

Photocopy paper and recycling

 

 

 

 

 

 

PRECIOUS PLASTIC BANGKOK

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SAMS MEETING WITH MR STONEHOUSE

 

 

 

 

 

 

 

 

 

 

FOBP representative

-What can we do to keep going on the 10% challenge?

-Sam did a presentation on the 10% challenge in all-secondary-staff meeting on Tuesday morning

-Posters have been put up on doors to reduce energy waste

-Let PCS know of the importance of closing doors and turning lights/ACs off as well

-Maybe keep all ACs at 25 degrees celsius

-Water is difficult to measure but “push taps” may help reduce water usage by preventing people forgetting to turn off the water

-STAFF MEMBER : Thai houses have draining system where rain water flows through a tube and gets collected in one place, could that be installed in our school too? → needs discussion with PCS

-Have a table and a bin next to each photocopier to collect all paper waste and measure the amount → could present this in green flag reaccreditation too? → Khun Beam?Pim? is in charge

-Have a paper box put next to photocopiers to

-Removing all paper cups, to encourage students to bring their own water bottles

-Maybe install water fountains? → the LED at the top section of the fountain measures how many paper cups have been replaced by the use of refillable water bottles → these prevent overflowing of water as well

Had Zoom meeting with them

-Accept certain types of plastics ; HDPE no2 and PP no5

-How they recycle plastics

-Built their own plastic recycling machines

-Machines are kept at FREX bangkok

-These are used to make products

-Many workshops have been held with educational organisations

-30 participants → 8000 baht if we visit them

-If we have them visit us, it would be more expensive

-A problem ; trash isn’t clean and so can’t be used for recycling

-What can we do?

-We need general bins in places like sixthform center for food waste etc that can’t be categorised into other bins like paper bins, glass bins, metal bins etc

-We could have a jewellery making workshop or ECA using pearls made of recycled materials

-Composting

Next steps:

Could we become a drop off centre?

Should we buy beads for an ECA, or not ?

Could secondary students run/ help out with a primary ECA?

Can we arrange for PP to come and do a demonstration at school about recycling   or arrange a trip to their centre?

-Students will have access to an app that can be used to monitor water and electricity usage, as well as the energy produced by the solar panels in graphs

-Only 5% of our power comes from the solar panels on buildings A,B and C that we have, the rest is bought from the government

How can we raise awareness of what the Eco Team is doing?

-Student notices

-Assembly for each year group

-Weekly roundups

-When we present data collected on water/electricity usage, we could divide it into buildings and make it visual

-Mr McFarlane suggests putting up posts on the prep sustainability instagram account ; email Mr McFarlane directly with photos and a brief explanation of what it is about

What do we want to do?

– Recyclable books?

– Notebooks that won’t be needed in the next academic year can be collected from all students and shredded to be recycled

-Any events (both by external organisations and by internal organisations like the student leadership teams)taking place at our school should go through the evaluation process by the eco committee to ensure these events are being held sustainably and all organisers are made accountable

Mr Stonehouse ; It’s important to measure impacts, so find a way to measure them

; FOBP followed the guidelines about plastic cups so all cups that were ordered by FOBP for their events were paper cups (that’s an example of impacts that the Eco Committee has made!)

 
   
Secondary 55 staff have signed the pledgeAnyone walking past should close the doors in blocks C and D
10%  challenge  – what else can we do to keep up the momentum / save energy/water

Ideas :  Turn off vending machines at weekends – do they need to be on if no-one in school?  How do we organise this?

Earth Hour – lights were turned off but don’t think air con was?

Who turns on building lights in the morning?  Do they have to turn them all on in Block C?  Can we reduce the number of lights on in corridors /  floors that aren’t used very often eg C block 6th floor?

Can we check  what time the lights and aircon timer switch is set in building D?    What is the best time to turn on and off?

Can we ask cleaners not to turn classroom lights / aircon on in the mornings.  Some classrooms might not be used until the afternoon so it’s a waste to be on all morning for no teachers/students

Can we set timers on TV screens to 7:30am to 4:30pm  – they don’t need to be on any longer

Email with the best times and get the timers set

An hour later and an hour earlier

Put notices on to not change the temperature in the classrooms

Timer on TV slides to be adjusted  come on at 7:30.  Go off at 3:30.

Look at buying a water barrel with a tap or collect from drains on roof

Check with PCS about drains from roof and where the water goes – Email to K Pin and K Korn

Staff recycling and reducing photocopying – what else can we do to help staff?

Can we get  a table / cabinet to put next to photocopiers to organise one-sided paper to be used again and a clearly labelled box for waste paper (used on both sides ) to be recycled?

How can we measure the amount of paper that is recycled?  Can we set up some bins that the students can empty on a weekly / monthly basis rather than the cleaners, so we can assess paper usage and make sure it is recycled

How can we measure the amount of paper that is reused ?

Email to K Korn about boxes and bins for recycling paper

K Pim : Email  to ask for furniture – tables at photocopiers

Recycling in general

Where does our paper and plastic rubbish go?

Who sorts it?

What makes it difficult?

How can we educate our students to use the correct bins?

Do we need a different labelling system?

Do we use the Trash Lucky cage in the primary carpark?

Can we ask all faculties to buy ink to refill board pens – Eco team could collect and refill and send back to faculties

Email to K Korn

Ask these questions – find out answers

Can Eco team students help in the recycling of paper and plastic?

Think about recycling exercise books at the end of the year?

How can we get the whole community to think about using reusable cups for coffee?

Ideas:  Collection bins for coffee shop cups – one in each building – not emptied by cleaners  for one week – number of coffee cups counted by Eco team and shared with community – hopefully to shock them into using their own cup when getting coffee

Could we ask Coffee 101 to change their stamp system for Bkk Prep staff – instead of every 10 stamps get a coffee for 10 bt – we could ask them to reduce the price of a coffee by 5bt if staff bring their own cup –  still works out at a 50 bt reduction over 10 cups – so same idea but would encourage staff to bring own cup?

SWE yr 9 GP students doing some related project?

 
Follow up from online Environmental  Conference run by Kellet school, Hong Kong

18 Eco team students attended the conference

12 different sessions attended throughout the day

Ideas raised from reflections on the day:

Stop using paper cups at water dispensers and encourage all  students to bring own water bottles

Could the school invest in a few more dispensers that have the drinking fountain attached so cups don’t have to be used.  The more we have cups, the less likely students will remember water bottles.

Could we look into composting – links with coffee shop 101 for coffee grains?  Workshop for students to explain how it all works and what is needed?   Need to think about where we can set it up and what it would involve – maybe for next year?

What do we do to order new water dispensers?

Find out prices?  Install one in primary and secondary to see what happens

Plastic cups to get used and washed

  

How do we get the community to recycle properly?

More bins in 6th form centre – no recycling bins

Could we have a bottle cap mural somewhere on campus

Eco Code entriesHave we got any? 

Meeting Sam with DST, K Pin, K Aoy

about tracking electricity

Sam will be able to track electricity usage with App?

Track usage by block – show the graph on the slides

How do we raise awareness in secondary?  How are we going to report to the whole community?

Slides to show what’s happening in each block?

Assemblies with each year group?

Student instagram accounts?

How do we measure the impact of what we do

Next meeting 

Eco Committee Meeting #3

Notes

When

 

Eco Committee Meeting #3

25th January 2024

Where

 

T77 Staff Lounge

Attendees

 

Secondary Eco Team:

Kiri

Sante

Jasmine

Mimmy

Fah

Afia

Ms Ahl

Mr Mcfarlene

Mr Stonehouse

Mrs Pearson

Apologies

 

K Korn,

Yr 11 Eco team students

Mr Wooldridge and primary eco team

Mrs Verma (FOBP)

K Aom (sustainability officer)

K Korn (PCS)

Approval of minutes

Look at the minutes from the last meeting; are they correct, have all the actions been done?

Not applicable

 

Agenda

List of items you want to discuss at meeting.

 

 

 

 

 

Action points /Discussion

 

 

 

Progress and projects since last meeting

Go through slides and discuss issues raised:

 

 

 

 

 

 

 

Who

Discussion

 

Action / By Who / When
Mr Stonehouse

Warmer showers for Primary after swimming – maybe have the older students / those interested in engineering to come up with an idea

eg  have the water tanks coloured black to heat the water without use of electricity

Mr Stonehouse to email Eco team and ask for ideas

Eco team to discuss at next meeting

Mr Stonehouse

Chul farm closing  down and a condominium will be built

→ Have English faculty help us write a persuasive letter to Sansiri and Chul Farm to donate some or all of their plants to us to make the car park next to tennis court more green

Mr Stonehouse to email Eco team and ask for ideas

Mrs Pearson to raise idea with English faculty

Mrs.Pearson

A letter can be written and we can have many members of the community sign it like a petition.

Maybe make it like a competition so the best persuasive letter will be chosen by the Eco Team and used

 

Sante

Winter fair report

 

-Raised 800 baht

-This year’s profit combined with 900 thb from last year, will be donated to Precious Plastic Bangkok

-Sustainability checklist

-Red/blue drinks used a lot of plastics but they had refilling options

-No need to sell bottled waters when we have water refill stations

 
Ms Ahl

Instead of just sending out green code of conduct as a guideline, we can have vendors SIGN it

“if you don’t agree to it, you won’t have a stall”

Maybe instead of just stating the goals, we can have suggestions for alternative options e.g. what can we use instead of plastic cups? straws? etc

Eco Team to look at Vendor agreement and send recommendations to K Diew about what to include at the next event.
Sante

Reduced number of sub-committees from 4 to 2 to keep the team more focused

First steps taken for 10% energy and water saving challenge

-Posters designed by eco team members

-AC / lights etc

-Bathroom push taps

-Some runs more or less water than others

-How can we regulate it?

-Collecting rainwater for gardening

 
Mr StonehouseTake readings from electricity meters to see if any of our actions are having any impacts 
Mr McFarlane

Eco Team to meet Khun Korn at the start of every month (maybe along with Mr McFarlane) to take readings and make comparisons

Get previous bills as well for data from the past

Sante to set up a meeting every month with K Korn and add to calendar  to read meters and fill in tracking sheet for Tuu’s 10% challenge
Mrs Pearson

We will need to work very hard to keep the energy usage down as it gets very hot around Songkran

 
Sante

Using and recycling paper

-Encourage using both sides of paper

-Collect 2-sided papers to be recycled

 
Mr StonehouseKhun Pim is in charge of all the purchasing including paper  Eco team to write to K Pim (Purchasing) to suggest that our photocopy paper should be recycled paper.  Give suggestions as to which paper to purchase and the costs?
Mrs PearsonCould we have a tray set up next to printers to collect 1-sided paper so they can be reused? 
Mr StonehouseStaff meeting on Tuesday mornings, we can have Eco Team leaders/members join to talk about recycling paper and how to reduce use of paper. Student voice is much stronger.Eco team meeting: ask for volunteers to speak at briefing and explain how staff can organise their waste paper and photocopying in order to save paper
Mrs Pearson and SanteGoing through the Primary Eco Team slides 
Mr McFarlaneCreating reusable cups is good as many staff members get coffee in plastic cups every morning 
Mr McFarlane4 different groups of parents working on 4 different pillars of sustainability 
Jasmine

Accessories/keychains making workshops with Precious Plastic Bangkok

-Beads are made by melting recycled bottle caps

-Maybe have them visit the school and offer educational sessions on the impacts of plastic waste  on animals and plants in the nature

-Some of the designs of keychains made are of organisms that are hugely affected by plastic wastes e.g. dolphins ingesting plastics in the sea

-Have these workshops separate for Primary and Secondary students

-Maybe send out an interest form before organising a workshop for the Secondary students

Jasmine to contact Precious plastics and discuss the possibility of a workshop with students?

Ask about how we can help with donations – do they just take bottle caps or do they take other items?

 

 

Ms Ahl

-Jewelry making ECAs are very popular so maybe we can have these workshops with Precious Plastic Bangkok as weekly activities

-Consider having a workshop on the 16th March (Open Day) to show our efforts to improve sustainability within school

 
Mrs PearsonIf older students had this workshop first, these older students may be able to provide the same kind of workshops for the younger (primary) students 
Mr McFarlane

Send an email to Khun Korn

-Constant time and location to meet to take readings

-Set up a calendar (can include Mr McFarlane)

Sante to do this
Mr StonehouseCC Mr Stonehouse so he can give reminders too 

Eco Committee Meeting #2

Notes

When

Eco Meeting #2

23/11/23

Where

Staff Lounge

Attendees

Mrs Pearson

Mr Wooldridge

Primary Eco team members

Secondary Eco team members

Mr Stonehouse

Mrs Verma (FOBP)

K Aom (sustainability officer)

K Korn (PCS)

K Gen

Apologies

Mr McFarlane

Approval of minutes

Look at the minutes from the last meeting; are they correct, have all the actions been done?

 
Agenda Item /  discussion Action

Follow up

(Who, what,  By when,) 

Healthy Eating Projects: Primary

Students want to present in assembly to encourage students to eat more healthily

another group would also like to make a video news report  to show in assemblies and on the

 

Making bird feeders  Primary

students to run an activity over lunch and breaktimes to make bird feeders to attract more birds to the campus.

 

Global Citizenship primary

reducing single use plastic

Students would like to meet with FOBP to discuss the amount of plastic cups parents and carers bring onto campus or get from the machine in the primary carpark

 

Secondary

 

  

 

Green code of conduct for events

How do we monitor the stall holders?

Students met with K Diew to talk about the winter fair and the information given to stalls to encourage them to be sustainable.

We need a system whereby we can monitor the stalls at the winter fair before, during and after the event

Eco team to check in with vendors on the day and use the checklist

Perhaps think about awarding certificates to the most sustainable stalls.

Eco team to reflect on findings after the fair / events and make suggestions on how event holders can be encouraged to be more sustainable

Saving energy and water projects

Tuu 10% challenge

What can we do to help save energy and water?

discussion of the Tuu 10% challenge and who students need to speak to in order to record energy and water usage

DST asked the Eco team to consider whether getting the CEED platform would be beneficial or if we should try TUU first.   The CEED dashboard will take 6 months to set up.

Students to email K Korn and K Pin to arrange a time to locate meters and learn how to read them.

Students to email Mr Stonehouse regarding decision to continue with CEED or not.

Waste management:

What can we do to make sure paper usage is kept to a minimum and waste paper is recycled regularly ?

Discussion of ideas on how to reduce paper waste or use less paper

Ideas discussed about what to do with waste paper and paper used on one side

Students floated the idea of getting rid of paper cups at water fountains

Also discussed what happened to recycled paper.  Cleaners do sort recycled paper and Trash Lucky come to collect

Students to email K Diew (cc DTS)  and ask if she could arrange a meeting with Trash lucky, K Nat.

Students to meet with K Nat and discuss the possibility of recycling workshops or other incentives to encourage the community to reduce paper and recycle it

Students to initiate a project to help teachers recycle paper in their classrooms and use one-sided paper more effectively.

Students to research water fountains that might be more suitable than water dispensers. Then make a proposal following their findings.

Improve rubbish on school grounds

How can we encourage all students to be responsible for the rubbish they produce and not leave it around campus

Discussion about what would help students to litter less and take more responsibility for keeping the school grounds litter free.

We do need more general waste bins and the recycling bins need to be clearly labelled.

Use the prep gazette and other social media channels to advertise what we are doing.

One suggestion from students was to run an environment drop down day.  Students were advised to contact Mr Green and Ms Court Smith to float the idea and see what they say.

Students to make posters and adverts to remind students not to litter

Monitor how the winter fair uses infographics to give information and see if they could do something similar to educate the community.

Attach posters to fences on school field to remind students not to litter

Meet with SET and discuss the contents of the vending machines – could we make them healthier and have snacks that don’t produce so much waste (esp plastic wrapping)

Next meetingThur Jan 25th .   3rd Eco committee meeting at Staff Lounge

Eco Committee Meeting #1

Notes
When

Eco Meeting #1

21st September 2023

WhereT77 Boardroom
Attendees

Kiri

Sam

Gurdev

Prize

Ms Ahl

Mr Mcfarlene

Mr Stonehouse

Mrs Pearson

Mr Wooldridge and Primary Eco students

ApologiesK Korn, Yr 11 Eco team students

Approval of minutes

Look at the minutes from the last meeting; are they correct, have all the actions been done?

Not applicable

Agenda

List of items you want to discuss at meeting.

Welcome and introductions

Green Flag reaccreditation: the seven steps checklist

The Environmental Review: results

Focus areas for 2023-24

Brainstorm ideas for action plan.

Action points /Discussion

 

Energy/Water

Healthy Eating

Global Citizenship

WhoActionBy When
 Find out where the energy and water  meters are 
 Contact epicure to see whether the ingredients are being sustainably sourced 
 raise awareness of  global issues  and sustainable development goals 
Samridh/KiriBe more transparent with the school policy on electricity and water – send email to Mr Stonehouse 
Eco TeamDecide areas of focus and Make an action plan 
Next meeting25th November 2023

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